Applied Analytical Systems

HOW TO CARE FOR SPECTROPHOTOMETER AND HANDLE CALIBRATION STANDARDS

Introduction

Keeping your spectrometer clean and free of contamination is the key to its successful operation. Spectrophotometers are generally low maintenance, but not zero maintenance. The following outlines steps you can take to keep your instrument performing up to spec.

Cleaning The Instrument

It is important to wipe down the surfaces of the spectrophotometer with a cloth moistened with a mild cleaning agent. Harsh cleaning agents can damage the instrument surface. You can also clean the cuvette itself. The cuvette shaft should only be cleaned with a lint-free cotton swab that has been dampened with ethanol or isopropanol. This prevents liquid from entering the cuvette shaft. If you must dampen the shaft with water to remove contamination, use a cotton swab dampened with ethanol or isopropanol to accelerate drying.

The cuvette shaft cover may also be cleaned. However, it is important not to soak the cover in cleaning agent. Instead, lift the cuvette shaft cover with one hand. With the other hand, hold the cover at the height of the locking pin and pull the cover to the right at a 90° angle until the locking pin has been removed. Clean the cover with a cloth or lint-free cotton swab dampened with a mild cleaning agent. To reassemble the cuvette, slide the locking pin back into the housing as far as it will go—until the locking pin has completely disappeared into the housing. Furthermore, when the spectrophotometer is not being used, close the cuvette shaft using the cuvette shaft cover to protect it from dust and other contaminants.

Disinfection and Decontamination

If the spectrophotometer becomes contaminated with microorganisms, perform the following steps for disinfection and decontamination.

  • First, clean the device with a mild cleaning agent before disinfection. It is important to choose a disinfection method that corresponds to the legal regulations and guidelines in place for your particular application and organization.
  • Second, wipe the surfaces with a cloth you have moisturized with the chosen disinfectant, which is usually an alcohol-based solution.
  • Next, wipe with a cloth you have moistened with the disinfectant. You should also disassemble and clean the cuvette shaft as described above

HOW TO Handle Calibration Standards

Do you have a set of spectrophotometer calibration standards in your lab?  If the answer is yes, the next few paragraphs will help save you tons of headaches and additional fees that arise from mishandling your calibration standards.

Liquid filter on the left and a solid-state filter on the right

First, we’ll explain what can happen when standards are not handled properly:

  1. Incorrect readings – what is the point of having a NIST-traceable standard that doesn’t work? Smudges and scratches can damage readings and when this happens our standards don’t even make good paperweights!
  2. Breakage – Standards that are cracked or chipped are not able to be repaired so, if you’re not careful, your standard will end up in the trash
  3. Leakage (liquid standards only) – Liquid spectrophotometer calibration filters consist of many different chemicals.  Some of them are very hazardous, such as potassium dichromate or toluene in hexane. You definitely don’t want these things breaking and leaking all over your lab.

The procedures for handling and cleaning solid-state and liquid filters are quite different.  In this guide, we will go over the care and maintenance of both types of calibration filters.  Let’s start with the solid-state filters:

How to Handle Solid-State Calibration Standards

Proper Way To Handle UV Calibration Solid Filter

First off, always wear powder-free gloves when handling solid-state calibration.  Fingerprints are the number one offender for incorrect readings.  Always pick up the standard by the sides.  A user should never touch the optical surfaces even when wearing gloves.

Since solid-state filters are constructed with a metal housing, they have higher durability if they are accidentally dropped.  This is not to say there are no consequences to dropping a solid-state filter but compared to a liquid filter they are far more durable.

When inserting a filter into the spectrophotometer be sure to insert the spectrophotometer calibration filter straight down into the cuvette holder.  Also, when removing the filter make sure to pull straight up.  Any torque can crack the neutral density glass rendering the filter unusable.

How to Clean Solid-State Calibration Filters

We do not recommend that you try to clean a solid calibration standard on your own.  We all love to use micro-fiber cloths to clean glasses, laptop screens or smartphones however, our results have shown that these types of cloths cause smudges and scratches to the optical glass.  It’s the same with lens tissues. Do not ever use them for cleaning a solid-state NIST calibration filter.

So what can I use for cleaning my filter?

The only safe way to clean a solid calibration filter is with dust-free compressed air.  Simply lay the filter on a clean surface with the optical side facing up and give it a shot or two with the compressed air.  Note: only use dust-free air in a can.  Some compressor lines have dust in them and they can damage the optical surfaces.

How to Handle Liquid Calibration Standards

Proper Way To Pick Up Liquid Standard

The handling procedure for liquid calibration standards is very similar to their solid-state siblings.  A big difference between the two is that liquid standards are housed in a UV Quartz cuvette which means if you drop it,  then the filter is effectively kaput (which is the proper technical term).  On top of this, you’ll have to clean up the spill which contains hazardous materials. It will be a general headache in the best case scenario. The utmost in care must be exercised when using liquid calibration standards.  Never leave a filter on the lab table if it is not being used.

Just to review, a liquid filter should be inserted straight down into your spectrophotometer and pulled straight out for removal.

A liquid filter has to be picked up near the top of the filter and by the two frosted sides of the cuvette.  Some filters have a cap, in which case, the filter will need to be held by the cap.  Powder-free gloves must be worn when handling liquid filters.

HOW TO CLEAN LIQUID CALIBRATION STANDARDS

 Liquid filters are a snap to clean.  Since they are made with a UV Quartz cuvette you can take a dust-free microfiber cloth and give the outside a good cleaning. If there are tough stains on the outside they can be removed by adding a drop of isopropyl alcohol to the lens tissue or micro-fiber cloth.  A dust-free compressed can of air will also do the trick for any type of dust removal.

Storing of Liquid & Solid-State Spectrophotometer Calibration Standards.

  1. Always keep spectrophotometer calibration standards in their protective case when not in use.
  2. Store liquid calibration filters at room temperature.  These filters can freeze if stored in a place that is below freezing.
  3. Always use extreme caution when working with NIST calibration standards.

CONCLUSION

We all know and understand the importance of using calibration standards to validate our spectrophotometers.  By following the procedures outlined above it will prolong the life of your calibration standards.  If you are using solid-state filters and you follow the guidelines above, you’ll never need to send the filters out for recalibration.

REFERENCE: FOR FURTHER READING

Agilent 8453 UV-Visible Spectroscopy System, Service Manual

https://www.biocompare.com/Bench-Tips/151146-Keep-Your-Spectrophotometer-in-Top-Condition-with-these-Low-Maintenance-Tips

https://www.fireflysci.com

https://www.shimadzu.com/an/uv/support/fundamentals/validation.html

Written by Gabriel Oweh for Applied Analytical Systems Ltd

[email protected]

www.aasnig.com

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